Rules and Regulations guidelines for general vendors

Brandywine Backyard BBQ Festival

  1. Applications are accepted on a space-available basis. Submission of an application does not guarantee booth space.

  2. Spaces are assigned on a random basis.

  3. The BB BBQ Festival Committee cannot guarantee that other vendors will not
    duplicate your type of craft or items. Please inquire should you have concerns.

  4. Provide a clear and accurate description of your products on the first page of this
    application, in the blank area below, or include an additional page if necessary.

  5. Due to the magnitude of the Brandywine BBQ Challenge, it is impossible to
    schedule a rain date or indoor alternative site. Therefore, the Festival will run on the
    scheduled date regardless of weather.  Festival Organizers reserve the right to cancel the festival if there is a threat or extreme or dangerous weather.

  6. Set up for vendors opens on Sunday, April 28, 2019, at 9:30 a.m. and ends at 11:00 a.m.  If you cannot make it during the set up time, please notify us so that you may make alternative arrangements.

  7. Each vendor must provide his/her own display, tables, and chairs. Canopies are not provided but are recommended.

  8. All tents must be properly secured at all times. Please follow your tent manufacturer's recommendations for anchoring your tents.

  9. The Brandywine Backyard BBQ Festival is an outdoor competition in parking lots which may be sloped or uneven.

  10. A reminder, that all vendors must be ready and open for business at 12:00 p.m. on Sunday, April 28, 2019.  Event hours are 12:00 p.m. until 5:00 p.m. on Sunday.  Vendors will not be allowed to take down prior to close of event on Sunday.

  11. Do not exceed the space that you have rented even if the space next to you is empty. Spaces are 10’x10’. You may rent as many spaces as you will need to display your wares.

  12. Vendors must keep the area around their space(s) clean and free of trash.

  13. Vendors are required to set up during the times specified on the application.

  14. All vendors must continue to occupy their assigned space(s) until close of the Festival at 5:00 p.m. on Sunday or they will excluded from participating in the following year’s festival. In the event of bad weather, organizers will take special consideration regarding this rule.

  15. All vendors must clean up the area around their booth space(s) before they leave at the end of the day.

  16. No generators will be permitted – unless given special permission from the organizing committee.

  17. The Brandywine Backyard BBQ Challenge reserves the right to remove any vendor from the Festival if it feels the vendor is in violation of the rules and regulations or the spirit of the Festival. BOOTH FEES WILL NOT BE REFUNDED IF THE VENDOR IS CONSIDERED TO BE IN VIOLATION OF THE RULES. Please ask prior to the event if you have concerns.

A huge thank you to our sponsors!
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