Food Vendor Rules

Please read carefully:

  1. All vendors must supply their own canopy. Canopy cannot be bigger than the space provided. Please rent additional spaces if required.

  2. Restaurant spaces are 20 feet by 20 feet. Items may not extend into the walkway past your booth space. Sidewalks must remain open and clear at all times.

  3. This is a family event. No flammable or harmful items may be displayed. No alcoholic beverages are permitted to be sold unless you are an approved adult beverage vendor.  

  4. The Chester County Department of Health requires a food handler's license. Please provide a copy with your form. If you have any questions, contact Chester County Health Department. Click Here.

  5. Each restaurant must have at least one fire extinguisher (5 lb, multipurpose, ABC, BC fire extinguisher.

  6. Each restaurant must have adequate control for oil/grease spill containment. Disposable rugs or other suitable absorbent surface should be used under all frying or other oil/grease containing equipment. You need to provide ground cover to protect the sidewalk.  Failure to do so or inadequate protection will result in closing down the booth.

  7. Clean-up is the responsibility of the applicant. STREETS and SIDEWALKS MUST BE COMPLETELY CLEANED of ALL GREASE. Vendors are responsible for removing all trash from their area and keeping the area around their space free of trash. Festival trash receptacles may not to be used by vendor.

  8. Applications are accepted on a space-available basis. Submission of an application does not guarantee booth space.

  9. Spaces are assigned on a random basis.

  10. The BBQ Festival Committee cannot guarantee that other vendors will not duplicate your type of craft or items. Please inquire should you have concerns.

  11. Provide a clear and accurate description of your products on the first page of this application, in the blank area below, or include an additional page if necessary.

  12. Due to the magnitude of the Brandywine BBQ Competition, it is impossible to schedule a rain date or indoor alternative site. Therefore, the Festival will run on the scheduled date regardless of weather. Festival Organizers reserve the right to cancel the festival if there is a threat or extreme or dangerous weather. In case of cancellation, there will be no refunds.

  13. Set up for vendors opens on Sunday, April 26, 2020, at 9:30 a.m. and ends at 11:00 a.m.  If you cannot make it during the set up time, please notify us so that you may make alternative arrangements.

  14. Each vendor must provide his/her own display, tables, and chairs. Canopies are not provided, but are recommended.

  15. All tents must be properly secured at all times. Please follow your tent manufacturer's recommendations for anchoring any tents.

  16. The BBQ Festival is an outdoor event in parking lots or spaces which may be sloped or uneven.

  17. A reminder, that all vendors must be ready and open for business at 12:00 p.m. on Sunday, April 26, 2020.  Event hours are 12:00 p.m. until 5:00 p.m. on Sunday.  Vendors will not be allowed to take down prior to close of event on Sunday. 

  18. All vendors must continue to occupy their assigned space(s) until close of the Festival at 5:00 p.m. on Sunday or they will excluded from participating in the following year’s festival. In the event of bad weather, organizers will take special consideration regarding this rule.

  19. No generators will be permitted – unless given special permission from the organizing committee.

  20. The Brandywine Backyard BBQ Challenge reserves the right to remove any vendor from the Festival if it feels the vendor is in violation of the rules and regulations or the spirit of the Festival. BOOTH FEES WILL NOT BE REFUNDED IF THE VENDOR IS CONSIDERED TO BE IN VIOLATION OF THE RULES. Please ask prior to the event if you have concerns.

A huge thank you to our sponsors!
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